Sub qudorat grant – marketing methodology

1. IGPs Feasibility and Awarding Process: This process will include an overview of the program, requirements for 60+ CBOs applicants participating in the CCBT phase. Guidance will be provided and disseminated through the CCBT phases in line with the evaluation criteria elements.  CBOs will be required to submit a specific feasibility study to be incorporated with each CBO evaluation profile that the program team has developed for each CBO during the different CCBT phases. Awarding will be based on the feasibility studies and the CBO performance and commitment indicators.
   
   
2. IGP Feasibilities Design Follow-up Mechanisms:  During the CCBT a regular meeting with 60+ CBOs as a group to follow up on their  IGP design and development process will be a continued process with the direct assistance of the private sector and BDS providers partners. Program staff will efficiently use all effective means of encouraging transparency and fairness. The actual procurement and bidding process of the proposed IGPs will take place under a very structured and well managed process by the grants and training team. The program is providing CBOs with the basic technical assistance needed linked with an actual financial projection provided from the offers received for the different procured items.
   
   
3. Bidding from Local Suppliers. The Partner CBO will gather sealed bids in accordance with established methodologies that are required to be valid for at least 30 days until the final awarding completed. CBO tendering committee with QUDORAT grants unit representatives will open, review, and analyze technical specification and initial awarding decisions of best bids in a transparent.
   
   
4. Feasibility study finalization: CBOs will revise their financial part of their feasibility studies according to the initial awarded bids and reassure the feasible out comes of the combined elements of the feasibility. First practice presentation of the feasibility study will be conducted in front of community members, stakeholders, partner private sector representatives, technical consultants and program representatives.
   
   
5. Notification and Negotiation with Selected Parties: Following the first presentation and technical review, CBO modified given comments.  This process will provide organizations with the opportunity to address any potential problems with their projects which will also allow them to strengthen their feasibility studies for the final presentation to the QUDORAT main evaluation committee.
   
   
6. Evaluation of IGP proposals : Awarding committee will evaluate and select the awarded IGPs  upon the general guidelines in the evaluating criteria :
   1. IGPs built on direct market driven and value chain activities.
   2. Technical and financial feasibility of the project.
   3. Proven participation of community members and local municipalities of the proposed IGPs.
   4. IGP government approvals and licensing.
   5. Identified minimum of 30% contribution directly related to the proposed IGP.
   6. General CBO PMU performance and program understanding and commitment which evaluated during the CCBT phases.
      
      
7. General CBO PMU performance and program understanding and commitment which evaluated during the CCBT phases.

Sub grant methodology

Includes a step-by-step process for evaluating, selecting, and working with sub-grantees, This process, while flexible enough to allow for appropriate responses to a variety of projects, is also designed to ensure that the awarding of sub-grants is consistently done in a transparent and fair manner:

1. Formal and Contract Awarding for IGP suppliers:  Immediate awarding letters will be sent by 40+selected  CBOs to the initial reviewed and identified suppliers with best bids selected  during the procurement phase.
   
   
2. Disbursement: To ensure appropriate use of funds and the successful achievement of agreed-upon benchmark results, QUDORAT’s methodology follows a staggered disbursal schedule for all approved sub-grants. This schedule also prevents an administrative overload that can occur if all the organizations expect funds disbursements on the same date. Disbursements will be made directly from the QUDORAT office in Amman to CBOs, and charging them with primary responsibility for communication, collection of invoices, and work performed or to contractors under close coordination with CBOs.  Before making disbursements, QUDORAT staff and the financial and procurement unit with the Partner CBO will verify all work performed.
   
   
3. Technical Monitoring: The Grants and Training Management Unit will conduct regular, systematic and frequent project oversight, both informal and formal, during various phases of project implementation. All sub-grant recipients will be required to submit written monthly updates and quarterly project reports, as well as a final report describing the work performed, accomplishments and problems encountered, and comments and recommendations.  QUDORAT Field Outreach Counter-part CBOs and Partner CBO staff (jointly and separately) will inspect work frequently. If there are large or complex projects, it may be necessary to hire a technical consultant to monitor. In coordination with CBO staff.
   
   
4. Financial Monitoring: Financial officers and project accountants will conduct regular field visits to verify use of sub-grant funds and check progress on the project.  Generally, a field audit is conducted by the end of the first month of operation, to assess the financial management procedures of the recipient, and provide training to them if needed.  The team will use this information both verify the financial integrity of the projects, and to identify the training and technical assistance needs of the recipient on financial issues.